It won’t come as a surprise to anyone that better control of your business documents is a sensible strategy for any business. We know that, it’s fairly obvious but do we really understand all of the benefits or indeed the costs of not managing paper.
Sometimes we just can’t see the wood for the trees!
Paper issues may appear trivial to business owners and that’s because we’re so used to being so swamped in paper that we don’t see or understand the negative implication that poor management of paper can have. We’re complacent about paper because it’s always been there.
According to a survey by YouGov, the UK’s small and medium-sized enterprises waste more than £42.2 million per day in revenues looking for documents, something that could easily be remedied by creating a ‘paperless office’. Despite this, 65% of UK SMEs have still not taken this step.
All businesses can struggle with productivity, an area where small gains are huge victories. Big business have the power to make significant infrastructure investments and also have people focused purely on process improvement.
Smaller businesses however have the potential for much bigger productivity gains which can be delivered much quicker due to their agile nature. Productivity improvement does not have to come with big financial investment, smaller businesses should focus on small process improvements and therefore managing paper better has to be top of the pile.
Make sure you set the right expectation, work towards a “Less Paper” office rather than a “Paper Less” office – isolate each paper process and improve it. Document scanning and management has got to be one of the easiest ways to introduce process improvement.